Why critical data for maintenance is still locked in silos – and how it’s hurting your next maintenance outage
Can you relate?
“We waste hours trying to find the latest drawing.”
“Tag names don’t match between systems.”
“It feels like we’re starting from scratch with every maintenance outage.”
If this sounds familiar, we feel for you. Many owner-operators in the energy sector face the same uphill battle.
Maintenance teams are under pressure to reduce downtime, control costs, and keep operations safe – but their most critical asset, data, is stuck in silos.
The challenge: data everywhere, insights nowhere
You need accurate, up-to-date information for maintenance planning and operations. But instead, you’re navigating:
- Scattered spreadsheets, PDFs, and paper binders
- Outdated inspection logs or undocumented changes
- Systems that don’t talk to each other
- Tag lists that differ between design and operations
By the time your team finds what they need – or confirms it’s even correct – hours are lost.
Missed deadlines. Costly rework. Greater risk.
And when you’re heading into a major maintenance outage, these gaps turn into landmines.
Why is this still happening?
Despite years of digital transformation talk, most energy operators still struggle with disconnected data.
- Legacy systems weren’t designed for integration
- Engineering and maintenance still work in silos
- Offline habits persist where networks are patchy
- Change resistance slows adoption of new tools
It’s not just about technology – it’s about visibility, trust, and making life easier for the people doing the work.
The outage domino effect
Months before a planned maintenance outage, your team needs:
- Verified, up-to-date documentation
- A complete tag repository that reflects the physical asset
- A record of previous inspections and work orders
- Clear task coordination between operation, maintenance, and vendors
But when all that data sits in different systems (or worse, someone’s inbox), you’re setting yourself up for:
- Delays at startup
- Confusion on-site
- Missed handovers
- Repeated mistakes
And when time is money, every lost minute eats into your margins.
The solution: connected maintenance data – built for the field
You don’t need another disconnected tool. You need an integrated environment where everything is:
- Easily accessible and up to date
- Verified and traceable with version history
- Visual, intuitive, and easy to explore through 3D models and P&IDs
- Ready for offline use and collaboration across vendors
That’s where digital twin platforms like CADMATIC eShare come in.
By connecting design, documentation, and maintenance data in one visual interface, eShare helps your teams make better decisions before, during, and after an outage.
With us, you get:
- Faster preparations and approvals
- Fewer errors on-site
- Smoother handovers
- Peace of mind that your data is current and reliable
Siloed maintenance data isn’t just inconvenient – it’s a risk.
And with outages costing hundreds of thousands per day, the status quo simply isn’t good enough.
Let’s fix it. Let’s give your team the tools to see clearly, act faster, and keep operations running smoothly.
Build, operate, and maintain – smarter, with digital twins.
